In professional conversation, each word carries value in what it says and how it resonates with the editor. Phrases like “please note” are a formal way of directing attention to something important, which are used frequently to draw attention to essential details but sometimes come across as stiff or impersonal. If you want to write clearly while still sounding considerate and available, choosing the right alternative can make all the significant contrast. By choosing more thoughtful, friendly reader expressions, you can maintain professionalism while showing respect and empathy for your viewers’ time and attention. For this guide, we’ll look at 35 recent and versatile alternatives that get the point across and make your tone more natural.
What Is the Meaning of “Please Note”?
“Please note” is a formal and polite way of asking someone to pay specific attention or information. It is often used in written or spoken communication to focus on essential instructions, details, updates, or exceptions that the listener or reader should know. It’s a terrific way of saying, “This is essential–don’t forget it.” In professional and business contexts, “please note” assists as a signal to the recipient that what follows requires special attention or action. It’s commonly found in emails, reports, presentations, and notices where certainty and precision are essential.
Is “Please Note” Viewed as professional and polite?
Yes, “please note” is generally seen as polite and professional when applied respectfully in written or verbal grammar communication. It serves as a formal way to highlight important details, such as deadlines, changes, instructions, or exceptions. Due to its clear and respectful tone, it’s frequently used in business emails, reports, academic writing, and official announcements.
What are the Advantages And Disadvantages of the phrase “Please Note.”
Advantages of using the phrase “Please Note.”
- It certainly moves attention: It effectively highlights important information, ensuring the reader doesn’t miss critical details like deadlines, updates, or exceptions.
- Maintain a respectful tone: The phrase is respectful and courteous, making it ideal for professional settings without sounding too forceful or abrupt.
- Improve structure and clarity: It helps organize your message by signaling a shift to something the reader should focus on, improving overall readability.
- Commonly reorganized and understood: It’s a familiar expression in business and formal communication, so it’s easily understood and rarely causes confusion.
- Verify pro communication: Its formal tone complements emails, reports, memos, and other workplace documents, helping you sound competent and considerate.
Disadvantages of using the phrase “Please Note.”
- Can sound overly formal – May feel stiff or impersonal in casual or friendly communication.
- Easily overused – Repeated use can dilute its impact or make writing feel repetitive.
- Lacks warmth – Doesn’t always convey empathy or a personal touch.
Some professional alternatives to saying “Please Note.”
A complete list of alternatives:
- Please be aware
- Kindly note
- Take note that
- Be advised that
- It should be noted
- Please be informed
- Note that
- Bear in mind
- Keep in mind
- For your information
- Just a reminder
- We would like to point out
- It is important to note
- We wish to inform you
- This is to inform you
- Be mindful that
- We’d like to highlight
- We bring to your attention
- For your attention
- This serves as a notice
- It is worth noting
- We remind you that
- We call your attention to
- You should be aware
- We notify you
- This is a reminder
- We would like to mention
- It is essential to note
- We draw your attention to
- Please take into account
- We highlight that
- This is for your reference
- We would like to emphasize
- It is crucial to note
- We inform you that
The following alternative *”Please note, “* including *meaning, definition, example, explanation, tone, and best use case.
1. Please be aware
Meaning: Politely asks the reader to acknowledge information.
Definition: A polite way to highlight significant information.
Example: “Please be aware that the school will be closed next Tuesday.”
Explanation: A formal and polite phrase to alert personal information or a potential issue.
Tone: Polite, neutral.
Best Use: Emails, announcements, warnings.
2. Kindly note
Meaning: A gentle, formal way to draw attention.
Definition: It is a polite and formal phrase to pay attention to specific information or instruction.
Example: “Kindly note that late fee submissions will not be accepted.”
Explanation: It is commonly used in professional communication to confirm the recipient acknowledges essential details.
Tone: Polite, professional.
Best Use: Formal emails, official notices.
3. Take note that
Meaning: Directs the reader to pay attention.
Definition: A slightly stronger way to emphasize a point.
Example: “Take note that this policy takes effect immediately.”
Explanation: More assertive than “please note.”
Tone: Neutral to firm.
Best Use: Policies, warnings, instructions.
4. Be advised that
Meaning: Formal way to give a warning or essential info.
Definition: Used to convey serious details.
Example: “Be advised that the dancing party is rescheduled to 5:00 PM on Monday.”
Explanation: Common in legal or security contexts.
Tone: Formal, serious.
Best Use: Legal notices, security alerts.
5. It should be noted
Meaning: Indicates a critical fact.
Definition: Used to highlight essential details.
Example: “It should be noted that refunds take 10 business days.”
Explanation: A polite and formal phrase highlighting essential details or information. It tells the reader that the upcoming information is significant and should be noticed.
Tone: Formal, academic.
Best Use: Reports, contracts, formal documents.
6. Please be informed
Meaning: Formal way to share information.
Definition: Used to notify someone officially.
Example: “Please be informed that your application is being processed.”
Explanation: Often used in combined or complex settings.
Tone: Formal, official.
Best Use: Business announcements, official letters.
7. Note that
Meaning: Short and direct way to highlight something.
Definition: A concise alternative to “please note.”
Example: “Note that the deadline has been extended.”
Explanation: Less polite, more neutral.
Tone: Neutral, direct.
Best Use: Quick reminders and instructions.
8. Bear in mind
Meaning: Encourages the reader to remember something.
Definition: A softer way to remind someone.
Example: “Bear in mind that this offer expires soon.”
Explanation: Conversational yet professional.
Tone: Friendly, advisory.
Best Use: Advice, informal reminders.
9. Keep in mind
Meaning: To remember or consider something, especially when deciding or taking action.
Definition: It is a polite phrase or a gentle reminder used to remind someone to remember.
Example: “Keep in mind that your job is limited.”
Explanation: It is more suitable for casual, less formal, and more conversational.
Tone: Friendly, informal.
Best Use: Casual emails, tips.
10. For your information
Meaning: Used to share additional details.
Definition: It is common in business to pass along info.
Example: “For your information, the meeting has started.”
Explanation: This phrase is widely used in emails.
Tone: Neutral, professional.
Best Use: Workplace communication, quick updates.
11. Just a reminder
Meaning: A casual way to kindly print someone about something they may have forgotten or need to be aware of.
Definition: An informal to semi-formal phrase used to bring back previously shared details, usually regarding deadlines or upcoming events.
Example: “Just a reminder that your meeting starts at 11:15 AM.”
Explanation: Informal and friendly.
Tone: Casual, light.
Best Use: Friendly reminders team chats.
12. We would like to point out
Meaning: Politely highlights a critical detail.
Definition: A formal way to highlight or clarify a particular point.
Example: “We would like to point out that deductions are non-refundable.”
Explanation: Professional and diplomatic.
Tone: Polite, formal.
Best Use: Customer service, formal notices.
13. It is important to note
Meaning: Stresses the significance of information.
Definition: A formal to semi-formal phrase showing the importance of a specific point, information, or explanation within the communication to underline key points.
Example: “It is important to note that the refund will only be processed in a week.”
Explanation: Stronger than “please note.”
Tone: Serious, professional.
Best Use: Policies, critical announcements.
14. We wish to inform you
Meaning: Formal announcement phrasing.
Definition: Official way to notify someone.
Example: “We wish to inform you that you passed your exam.”
Explanation: Common in formal letters.
Tone: Polite, official.
Best Use: Business correspondence, legal notices.
15. This is to inform you
Meaning: Direct and formal notification.
Definition: Used in official statements.
Example: “This is to inform you that you’re in police custody.”
Explanation: This phrase is often used in written communication, such as to indicate official contexts, deadlines, or actions being taken.
Tone: Formal, professional.
Best Use: Official letters, announcements.
16. Be mindful that
Meaning: Encourages careful consideration.
Definition: A polite way to warn or advise.
Example: “Be mindful that late arrivals disrupt the class.”
Explanation: Slightly advisory tone.
Tone: Polite, cautionary.
Best Use: Guidelines, respectful warnings.
17. We’d like to highlight
Meaning: Draws attention to a key point.
Definition: A professional way to emphasize.
Example: “We’d like to highlight the new changes in the policy.”
Explanation: More engaging than “please note.”
Tone: Professional, positive.
Best Use: Presentations, key updates.
18. We bring to your attention
Meaning: Formal way to present vital info.
Definition: Used in official communications.
Example: “We bring to your attention an error in the report.”
Explanation: Very formal, often in legal/business contexts.
Tone: Serious, official.
Best Use: Legal notices, corporate memos.
19. For your attention
Meaning: Used to flag something important.
Definition: Common in business emails.
Example: “For your attention: the budget meeting is tomorrow.”
Explanation: Neutral and professional.
Tone: Formal, direct.
Best Use: Urgent notices, priority messages.
20. This serves as a notice
Meaning: Official way to declare information.
Definition: Used in formal warnings or announcements.
Example: “This is a notice that your contract will expire on 5th January”.
Explanation: Legal or administrative tone.
Tone: Formal, authoritative.
Best Use: Legal notices, official warnings.
21. It is worth noting
Meaning: This Phrase indicates that something deserves attention to something that might otherwise be missed.
Definition: Nearly new to highlight noteworthy details.
Example: “It is worth noting that early participants get a discount.”
Explanation: This phrase is neutral and professional. It’s often used to figure out something noteworthy without being too forceful or dramatic and is often used in reports or presentations.
Tone: Neutral, objective.
Best Use: Reports, articles, presentations.
22. We remind you that
Meaning: A formal way to jog someone’s memory.
Definition: Used to rephrase important information.
Example: “We remind you that all the employees complete their training.
Explanation: Polite but dense, often used in proper communications.
Tone: Formal, neutral, informative.
Best Use: Deadlines, policy reminders.
23. We call your attention to
Meaning: Directions focus on something important.
Definition: A polite and formal way to emphasize an exact point in a message.
Example: The botanist says, “We call attention to the environmental dangers of deforestation.”
Explanation: This phrase is formal and often used in legal or common positions.
Tone: Serious, professional.
Best Use: Legal documents, corporate announcements.
24. You should be aware
Meaning: A stronger way to ensure someone knows something.
Definition: A direct phrase highlighting information the reader needs to know.
Example: “You should be aware that failure to comply may result in punishment.”
Explanation: More direct and slightly stern.
Tone: Firm, cautionary.
Best Use: Warnings, compliance notices.
25. We notify you
Meaning: Formal way to inform someone.
Definition: Used in official communications.
Example: “We notify you of changes to your account terms.”
Explanation: Common in legal or administrative contexts.
Tone: Formal, impersonal.
Best Use: Legal updates, policy changes.
26. This is a reminder
Meaning: Reinforces a previous message.
Definition: Used to ensure something is remembered.
Example: “This is a reminder that the office closes early today.”
Explanation: Neutral and straightforward.
Tone: Neutral, professional.
Best Use: Deadlines, event reminders.
27. We would like to mention
Meaning: This is a polite way to introduce additional information.
Definition: Used to add a point without sounding forceful.
Example: “We would like to mention that feedback is welcome.”
Explanation: Softens the delivery of information.
Tone: Polite, friendly.
Best Use: Suggestions, additional notes.
28. It is essential to note
Meaning: Emphasizes the importance of information.
Definition: Used for critical points.
Example: “It is essential to note that this process cannot be reversed.”
Explanation: Stronger than “important to note.”
Tone: Serious, urgent.
Best Use: Critical instructions, warnings.
29. We draw your attention to
Meaning: Formal way to highlight something.
Definition: Used to focus on specific information.
Example: “We draw your attention to section five in the contract.”
Explanation: Very formal, often in legal or educational texts.
Tone: Formal, precise.
Best Use: Contracts, detailed reports.
30. Please take into account
Meaning: Ask the reader to consider something.
Definition: A polite way to factor in information.
Example: “Please consider the weather forecast when planning your event.”
Explanation: This is a polite way to ask someone to weigh specific details before acting.
Tone: Polite, advisory.
Best Use: Advice, planning-related notes.
31. We highlight that
Meaning: The speaker is pointing out or drawing attention to a particular fact or information
Definition: A formal phrase underlines essential details, ensuring the reader considers it carefully.
Example: “We highlight that participation is voluntary.”
Explanation: Professional and clear.
Tone: Neutral, professional.
Best Use: Key points in presentations or documents.
32. This is for your reference
Meaning: Provides information for future use.
Definition: Used when sharing supplementary material.
Example: “This is for your reference: the project timeline.”
Explanation: Neutral and helpful.
Tone: Neutral, informative.
Best Use: Attachments, additional resources.
33. We would like to emphasize
Meaning: The speaker wants to move a particular point or idea.
Definition: It is a polite and formal phrase that includes something critical or ensures the reader.
Example: “We would like to emphasize that meeting the project deadline is essential to this initiative and the importance of punctuality.”
Explanation: More forceful than “highlight.”
Tone: Firm, serious.
Best Use: Critical messages, rules.
34. It is crucial to note
Meaning: Indicates vital information.
Definition: Used for critical points.
Example: “It is crucial to note that errors cannot be corrected after submission.”
Explanation: Stronger than “essential to note.”
Tone: Urgent, serious.
Best Use: High-stakes instructions warnings.
35. We inform you that
Meaning: The speaker is telling or notifying the recipient about something important, usually formally or professionally.
Definition: It is used officially to notify someone about a decision or a fact.
Example: “We inform you that your visa has been approved.”
Explanation: It sets a serious and respectful tone, often seen in business as formal and impersonal.
Tone: Formal, professional.
Best Use: Official notifications, administrative updates.
Conclusion:
The capacity to skillfully replace ‘Please note’ with one of its 35 alternatives represents more than just vocabulary growth- it’s a controlling communication tool that allows you to strictly pleasing tone, formality, and emphasis in your writing. From the bureaucratic weight of ‘This serves as official notice’ to the collegial warmth of Just a quick reminder, each alternative carries distinct connotations that can strengthen compliance (as in ‘It is mandatory to note’) and foster cooperation. “We’d appreciate your attention to,” or gently inform, “You might want to know.” Particularly in professional contexts, selecting the perfect alternative demonstrates linguistic sophistication and situational awareness, whether you’re crafting a legal warning (‘Be advised that violations will incur penalties’), an academic footnote (‘It bears emphasizing that’), or an internal memo “Team – heads up about.” By mastering this spectrum of expressions, you can convey information and shape how it’s received – making your communications more authoritative when needed, more approachable when appropriate, and always more engaging than the overused “Please note.” The correct phrase can mean between an ignored footnote and a heeded warning, between a perfunctory notice and a compelling message.
