Good communication means finding the right words for the right. “Please be advised “is commonly used in professional or formal emails and documents, but sometimes it can feel distant or overly stiff. Luckily, there are many other ways to convey the same thing, one that is more natural, friendly, and clear. More thoughtful alternatives can make your communication professional without sounding cold or robotic. Whether you’re writing to a customer, colleague, or client, choosing the proper tone makes a big difference. Below, we will study 35 meaningful ways to say “please be advised, “each with an example to show when and how to use it effectively.
What does “Please Be Advised” Mean?
This formal phrase generally informs someone of essential details, opinions, or changes. It often appears at the beginning of a message or statement to guide the reader to something they need to know or take action on. This phrase assists as a professional, polite forward to instructions, notices updates, or warnings.
Is “Please Be Advised” Viewed as professional and polite?
“Please be advised” is both polite and professionally suitable; it can sometimes feel rigid or overly formal—especially in everyday workplace communication. This formality can create, in many cases, a sense of distance between you and your reader. It’s often better to use language that sounds more warm, natural, and conversational to make stronger connections and check if your message feels approachable. You can peacefully maintain a professional tone without sounding stiff. By making the right choice, you can certainly communicate while also comparing the tone of your audience—whether you’re writing to a client, colleague, or customer.
What are the Advantages And Disadvantages of the phrase “Please be advised”?
Advantages:
The phrase “Please be advised” has its energy, especially in formal or professional communication. It’s an experienced and respectful way to share important updates or instructions and is extensively recognized in concerted, legal, and official settings. This phrase can also add a sense of control or seriousness to a message, making it especially useful in high-stakes or compliance-related contexts. Because it’s so familiar, readers usually understand immediately that what follows is essential and should be illustrious.
Disadvantages:
“Please be advised” also has some cons. It can sound stiff, overly formal, or impersonal—especially in workplaces that favor a more conversational tone. Customer-facing communication or internal team emails may create unnecessary gaps between the reader and the sender. Overuse can also make the phrase feel cliche or robotic, and in some cases, it might even come across as apathetic if not carefully framed. For that reason, professionals often prefer using clearer, warmer alternatives that maintain a respectful and polished tone.
List Alternatives to “Please Be Advised”
1.Kindly note that
2.For your information
3. Please note
4. Just a quick note to let you know
5. Be aware that
6. This is to inform you that
7. We’d like to bring to your attention
8. As a reminder
9. It’s important to mention that
10. We want to make you aware that
11. Please be informed that
12. Just so you’re aware
13. This is to notify you that
14. Let it be known that
15. As previously communicated
16. Take note that
17. We’d like to notify you that
18. Please take note of the following
19. You should know that
20. Here’s a quick update
21. We’d like to highlight that
22. We’d like to inform you that
23. As a point of clarification
24. Just bringing to your attention
25. It’s worth noting that
26. You may wish to note that
27. This serves as a notice that
28. In case you weren’t aware
29. We are writing to let you know
30. You are hereby informed that
31. It’s essential to be aware that
32. As outlined below
33. To keep you informed
34. We would like to share the following
35. Please review the following information
1. Kindly note that
Meaning: A polite way of asking someone to pay attention to specific information.
Definition: A formal phrase used to introduce essential details or updates.
Explanation: Often used in professional emails to highlight deadlines, requirements, or reminders respectfully.
Scenario Example: Due to a public holiday, the office will be closed on Monday.
Best Use: In formal emails or notices when addressing clients, partners, or upper management.
Tone: Polite, formal, respectful.
2. For your information
Meaning: Letting someone know something they might need or want to be aware of.
Definition: A phrase used to provide relevant or helpful details without requiring immediate action.
Explanation: Typically used when sharing background context, updates, or non-urgent information.
Scenario Example: For your information, the new pricing structure will go live next quarter.
Best Use: In internal communications or when passing along helpful updates.
Tone: Neutral, informative, semi-formal.
3. Please note
Meaning: Asking someone to a specific point to pay close attention.
Definition: A commonly used expression to highlight essential details in a message.
Explanation: It is used to emphasize something important or time-sensitive.
Scenario Example: Please note that all reports must be submitted.
Best Use: In formal and semi-formal communications, especially for reminders or deadlines.
Tone: Professional, neutral.
4. Just a quick note to let you know
Meaning: Casually informing someone of a speedy update or piece of news.
Definition: It is an informal phrase to share a simple reminder or update without sounding too formal.
Explanation: It makes your message feel light and friendly while communicating something important.
Scenario Example: Just a quick note to let you know your order has been shipped.
Best Use: Friendly updates to coworkers, customers, or clients you have a casual rapport with.
Tone: Warm, conversational.
5. Be aware that
Meaning: Telling someone they need to know or be cautious about.
Definition: The shortest phrase to alert someone to a potential problem or change.
Explanation: Often used to underline risks, changes, or new procedures that may affect the reader.
Scenario Example: The computer will be offline during the window upgrade.
Best Use: When underlining a potential issue, warning, or update that requires attention.
Tone: Direct, slightly firm, professional.
6. This is to inform you that
Meaning: Officially used or announced information, usually in professional.
Definition: A formal beginning used primarily in business, legal, or procedural communication.
Explanation: This phrase conveys a sense of authority and purpose while sharing critical information.
Scenario Example: This is to inform you that your visa application has moved to the next round.
Best Use: In legal communications such as notices, announcements, or policy updates.
Tone: Professional, clear.
7. We’d like to bring to your attention
Meaning: Casually informing someone’s focus on a specific matter.
Definition: A polite way to introduce essential or concerning information.
Explanation: Standard when informing someone of an issue or update without being too direct.
Scenario Example: We’d like to inform you that several timesheets for the previous week have not yet been submitted
Best Use: When addressing potential issues or clarifying concerns in professional settings.
Tone: Respectful, professional.
8. As a reminder
Meaning: A polite way to repeat details that were previously shared.
Definition: A phrase to help someone recall or pay attention to an earlier message.
Explanation: Mostly used when repeating a period, policy, or vital information to ensure it’s not forgotten.
Scenario Example: As a reminder, the team meeting has been rescheduled.
Best Use: When repeating periods or instructions in internal and external communication.
Tone: Courteous, neutral.
9. It’s important to mention that
Meaning: Underline something that gets attention or concentration.
Definition: A phrase used to introduce critical information or clarification.
Explanation: Useful for pointing out relevant facts that may blow decisions or understanding.
Scenario Example: It’s important to note that this offer expires at the end of the week.
Best Use: In communications where you want to draw attention to an urgent or notable item.
Tone: Respectful, serious.
10. We want to make you aware that
Meaning: update someone about something they need to know.
Definition: A polite formulation to ensure the recipient is informed of a development or problems.
Explanation: This is often used to relax the tone when sharing news that could be surprising or impactful.
Scenario Example: We want to make you aware that our pricing will change starting next month
Best Use: When informing customers or colleagues of updates that affect them.
Tone: Professional, considerate.
11. Please be informed that
Meaning: Officially notifying someone about something.
Definition: A formal way to convey specific, often procedural, information.
Explanation: Often used in formal letters, notices, or administrative communication.
Scenario Example: Please be informed that your access credentials will expire in 7 days.
Best Use: In formal written communications, especially involving policy or compliance.
Tone: Official, polite.
12. Just so you’re aware
Meaning: Giving someone a heads-up or background information.
Definition: A conversational phrase to casually pass along useful or relevant information.
Explanation: More relaxed than “please be advised,” used when no immediate action is required.
Scenario Example: Theent may contact you directly this week.
Best Use: In casual or semi-formal communication with partners or familiar customers.
Tone: Friendly, informal.
13. This is to notify you that
Meaning: Formally update someone on a selection or change.
Definition: A phrase often used in written notices and formal announcements.
Explanation: Communicates changes, approvals, or denials in an official tone.
Scenario Example: This is to notify you that your account has been successfully closed.
Best Use: Legal, administrative, or policy-driven communication.
Tone: Formal, direct, authoritative.
14. Let it be known that
Meaning: Declaring something clearly or officially.
Definition: A phrase used to announce a fact or position with emphasis.
Explanation: This phrase is used when making strong or confident declarations.
Scenario Example: Let it be known that all violations will result in immediate disciplinary action.
Best Use: In formal announcements where firm language is appropriate.
Tone: Assertive, formal, declarative.
15. As previously communicated
Meaning: Referring back to an earlier message or statement.
Definition: A phrase used to reinforce or repeat past communications.
Explanation: Helpful for ensuring that past messages are acknowledged or boosted.
Scenario Example: As previously communicated, all submissions end due to rain.
Best Use: When you need to reference earlier instructions or reminders.
Tone: Professional, slightly formal, reinforcing.
16. Take note that
Meaning: Asking someone to pay close attention to a specific detail.
Definition: A directive phrase used to emphasize important facts or instructions.
Explanation: Often used to stress key information or steps that must not be overlooked.
Scenario Example: Note that the software update will require a reboot.
Best Use: In instructions, warnings, or directives
Tone: Clear, firm, slightly formal.
17. We’d like to notify you that
Meaning: A polite and professional way to inform someone of an update or action.
Definition: A gentle, formal way of delivering news or information.
Explanation: Give the tone while still carrying the necessary information.
Scenario Example: We’d like to notify you that your application has been approved.
Best Use: Customer service updates, formal announcements, or policy notices.
Tone: Professional, respectful.
18. Please take note of the following
Meaning: Appealing the reader to concentrate on the listed details.
Definition: A formal introduction to a set of key points or changes.
Explanation: Commonly used before bullet points or enumerated instructions.
Scenario Example: Please take note of the following holiday office hours.
Best Use: When presenting a list or grouped details in documents or memos.
Tone: Formal, polite.
19. You should know that
Meaning: Sharing something you believe is valuable or essential to the reader.
Definition: A conversational phrase to highlight information for awareness.
Explanation: Less formal and often used when giving practical or impactful information.
Scenario Example: You should know that the deadline has been moved to Wednesday.
Best Use: Semi-formal updates or when building rapport while sharing important news.
Tone: Friendly, informal.
20. Here’s a quick update
Meaning: Splitting a concise and timely part of news or information.
Definition: An informal introduction to a current or recent development.
Explanation: Used to share progress or status updates casually.
Scenario Example: Here’s a quick update on the client feedback from yesterday’s meeting.
Best Use: Internal team communication or casual updates.
Tone: Friendly, informal.
21. We’d like to highlight that
Meaning: Stressing a particular point or information for visibility.
Definition: A phrase used to design attention to a particular item of interest.
Explanation: Useful in situations where translation or focus is necessary.
Scenario Example: We’d like to highlight that all submissions must include a cover file.
Best Use: In reports, project briefs, or informative memos.
Tone: Professional, polite.
22. We’d like to inform you that
Meaning: Notifying someone of something in a respectful tone.
Definition: A courteous phrase to deliver news or essential details.
Explanation: More neutral and softer than “please be advised.”
Scenario Example: We’d like to inform you that the webinar has been delayed.
Best Use: In client-facing updates or formal email communication.
Tone: Polite, gentle.
23. As a point of clarification
Meaning: Explaining to clear up possible destruction.
Definition: A phrase used to introduce improving or additional information.
Explanation: This phrase is mainly used in professional and formal communication to introduce explanation or correction.
Scenario Example: To clarify, the due date refers to the approval date, not the submission date.
Best Use: In formal writing where accuracy is essential.
Tone: Neutral, informative, precise.
24. Just bringing to your attention
Meaning: Casually pointing something out for someone’s awareness.
Definition: An informal phrase for flagging relevant info.
Explanation: Used in friendly communication to ensure something is noticed.
Scenario Example: I am reporting that the link to the last email was broken.
Best Use: Casual internal messages or friendly reminders.
Tone: Casual, helpful.
25. It’s worth noting that
Meaning: “It’s worth noting that” suggests something discussed or reflected.
Definition: A soft, suggestive way to emphasize a point.
Explanation: Often used to add insight, suggestions, or small but relevant facts.
Scenario Example: It’s worth noting that the upgrade may take longer than expected.
Best Use: Thoughtful input in professional discussions.
Tone: Reflective, informative.
26. You may wish to note that
Meaning: Offering information in a polite and optional tone.
Definition: A phrase used when you want to share helpful info without sounding demanding.
Explanation: Keeps the tone respectful while highlighting helpful something.
Scenario Example: You should note that the deadline has been extended by two days.
Best Use: Polite and helpful guidance in formal or semi-formal communication.
Tone: Respectful, diplomatic.
27. This serves as a notice that
Meaning: Officially declaring something in writing.
Definition: A phrase used in formal letters or legal correspondence.
Explanation: Often marks the beginning of a formal statement.
Scenario Example: This is a notice that your lease agreement will not be renewed.
Best Use: Legal documents, HR letters, or contract communication.
Tone: Legal, official.
28. In case you weren’t aware
Meaning: This phrase means letting someone know about something they missed.
Definition: A friendly and informative expression.
Explanation: Adds helpful information without sounding critical.
Scenario Example: In case you weren’t aware, the file is backed up on the shared drive.
Best Use: In casual internal communication.
Tone: Polite, friendly.
29. We are writing to let you know
Meaning: Holding the reason for contacting someone.
Definition: A common formal way to introduce important information.
Explanation: It is often used during applications, emails, or letters.
Scenario Example: We are writing to let you know that your visa appointment has been confirmed.
Best Use: Professional letters and formal updates.
Tone: Polite, businesslike, clear.
30. You are hereby informed that
Meaning: This phrase is used in an official announcement or presentation.
Definition: A formal and legal way to present information.
Explanation: Often used in legal or governmental writing.
Scenario Example: You are hereby informed that your license has been suspended.
Best Use: Legal notices, compliance updates, or regulatory communication.
Tone: Official, formal.
31. It’s essential to be aware that
Meaning: Begging someone to pay close attention to a serious situation.
Definition: A phrase used to stress insistence or importance.
Explanation: Adds seriousness to critical announcements or instructions.
Scenario Example: It’s essential to know that delays will impact project delivery.
Best Use: In high-stakes or time-sensitive communication.
Tone: Urgent, serious, professional.
32. As outlined below
Meaning: Introducing information that follows in a list or description.
Definition: A guiding phrase used before structured or supporting content.
Explanation: Prepares the reader for details to follow.
Scenario Example: As outlined below, the new policies will apply to all departments.
Best Use: Business memos, reports, and procedural documents.
Tone: Clear, neutral, directive.
33. To keep you informed
Meaning: Sharing information for transparency and clarity.
Definition: A phrase used when providing status updates or helpful details.
Explanation: Shows the intent to keep the recipient in the loop.
Scenario Example: To keep you informed, we’ve attached the latest version of the document.
Best Use: Internal updates and progress communication.
Tone: Informative, reflective.
34. We would like to share the following
Meaning: Introducing information in a respectful, polite way intended to communicate.
Definition: A polite phrase that signals upcoming details or news.
Explanation: Sets up the reader for listed or detailed information.
Scenario Example: We would like to share the following outcomes from our recent survey.
Best Use: Reports, newsletters, or collaborative communication.
Tone: Polite, inclusive, professional.
35. Please review the following information
Meaning: Asking the reader to go through important details carefully.
Definition: A direct but respectful way to prompt attention to content.
Explanation: Encourages thorough reading of what’s being shared.
Scenario Example: Please review the following information regarding your benefits package.
Best Use: When delivering documents, summaries, or important notices.
Tone: Direct, formal, respectful.
Conclusion
In both personal and professional communication, the words we select carry weight. They reflect our tone and perception and shape and influence how we receive our message. While this phrase is mainly used in formal messages, trusting it too frequently can make your writing sound overly rigid or repeated. Phrases such as “kindly note” or “just so you’re aware” offer contrasted shades and tones, giving you the adaptability to communicate certainly while sounding more direct and personal when needed. Studying alternative formulations not only brings variety to your communication but also allows you to adapt the tone, the situation, and the audience. Whether you’re managing colleagues, customers, or partners, selecting the correct phrase can help you balance professionalism and approachability.
